Schedule
International workshop for IPY Youth and Early Career Scientists
26th Sep – 30th Sep 2007
Sånga Säby Conference
Centre
Stockholm, Sweden
Wednesday 26th of September
11:00 - 22:00 Arrival to Sånga Säby.
Information will come on how to get to Sånga Säby from Stockholm City at a later stage.
16:00 - 16:15 Welcome and Introductory Remarks
Presentation of the agenda - Main goals and challenges
16:15 - 18:45 Informal session: finalising of agenda and
introductions
Who are you?
Why did you come here? What are you hoping to get out of this? What are you
prepared to do for next year?
What are your dreams for a group such as APECS/YSC?
18:45 - 19:45 Once upon a time... Activities driven by young researchers during the IPY
- Rhian Salmon, IPY Education and Outreach Coordinator
20:00- 22:00 Dinner
Thursday 27th of
September – Focus YSC/APECS - STATUS AND GOALS
07:30 Planning Meeting - Core Group
08:00 –
09:00 Breakfast
09:00 - 09:05 Overview of the Day - Jose
09:05 - 09:30
YSC and APECS: Past, Present and Future
- Joint presentation from Melianie Raymond and Jenny Baeseman
-
09:30
- 10:30 Agreeing
on common YSC/APECS mandate
- Moderated by Jose Xavior and Hugues Lantuit
Meeting objectives to keep in mind during discussion
§ Getting to know each other
Who are we as a group?
What organizations do we represent?
What are the current initiatives we are undertaking/planning?
§ What do we hope do get out of this meeting?
Speaking with one voice
Coordinating activities
Planning the post-IPY
§ What will be our deliverables?
YSC/APECS IPY framework document
YSC/APECS post-IPY framework document
10:30 - 10:45 Coffee break
10:45 - 12:30 Developing
a list of actions/tasks
(eg.: IYCP, fundraising, website, ECS workshops)
- moderated by Jose Xavior
12:30 - 13:30 Lunch buffet
13:30 - 13.45 Major Outcomes - recap by Jose
13.45 - 14.00 Environmental Legacy: Tina Tin
14:00 - 16:00 International Youth Conference on the Poles Brainstorming
- What
is IYCP - Amber
conference/skype connection to David Hik in Canada and anyone else interested
- Session Goal:
clear vision for the conference
16:00 - 16:15 Coffee break
16.15
- 18.00 IYCP Discussions continued
18:00 - 19:00 Planning Meeting - Core Group
18:00 - 19:00 Sauna available
19:00 - 22:00 Dinner and activity
Friday 28th of September – Focus
YSC/APECS: SETTING A COURSE FOR THE FUTURE
07:30 Planning Meeting - Core Group
08:00 - 09:00 Breakfast
09:00 - 09:15 Recap of Day 1 and outline of this day
09:15-10:45 Breakout Sessions about Events
Choose One to Participate in
IYCP: Amber/Jose (Participants
interested in structuring IYCP)
Session Objectives:
- Setting up an agenda for IYCP
- Nailing down concepts/ideas from the brainstorming session
ECS workshops:
Jen/Liz (Participants interested in APECS
workshops or meetings) Possible call to Lars/
Elena/ etc
Session Objectives:
-
Establishing a basic layout design for 1-, 3-, week- workshops as well as small
roundtable type discussions that can be held at larger meetings
- Funding
possibilities: templates, organizations, corporations, etc
10:45-11:00 Coffee break
11:00-12:15 Report back from break-outs and discuss (IYCP and workshops)
12:30-13:30 Lunch buffet Mentor time could start from this time up til Sunday pm.
13:30 - 13:45 Bioprospecting - Early Career Scientist's Prospective
- Jason Davis, Ohio State University
13:45-15:00 Breakout Sessions about Communication/Networking
Choose One to Participate in
Communications: Tyler/Alex/Peter (Participants interested in websites,
newsletters, marketing, etc.)
Session Objectives:
- Status of APECS website: Peter
- Status of ipyyouth.org
- Newsletter template: what should be in
it, how often should it go out, languages?
- How do we better communicate our
existence and our message
- Recruiting new members
- Recruiting new mentors
- Partnership with New Generation of
Polar Researchers Symposium (Jenny)
International networking: the
future structure of YSC/APECS: Melianie/James (Participants interested in expanding country networks,
etc)
Session Objectives:
- How do we tie in other existing groups: AK YR, UKPN, PYRN, CliC, etc
- Rework APECS/YSC structure to tie in these groups, executive members, mentors)
- Establishing new partnerships: Benefits to APECS/YSC and other organizations
15:00 - 15:15 break
15:15 - 16:15 Report back from break-outs and discuss
(Communications and International Networking)
16:15 - 17:30 Thinking, Recapping and Task List Creation - Rhian
Who is the new group? Who are the leaders? What is the structure
Session
Objective: Assign tasks and develop working groups
- Now that we have all of these ideas, who is going to make sure they happen?
- Who do we need to partner
with?
- Have we forgotten anything?
- Identify what we need to discuss on Saturday with mentors
- Identify weaknesses and needs, as well as strengths
18:00 - 19:00 Presentations by Corporate Sponsor
and incl apéritif
20:00 – 23:00 Dinner event at cottage with mentors
- bring jacket and walking shoes 2 km to walk.
Saturday 29th of September – Focus Tertiary Ed Group
07:30 Planning Meeting - Core Group
08:00 – 09:00 Breakfast
09:00 - 09:30
Summary of meeting so far - update for mentors
(including video call to Elena and
David and others who couldn't make it)
09:30 - 10:30 Comments/Suggestions from mentors - group discussion
10:30 - 11:00 Coffee break
11:00 -
12:30 Continue
group discussion with mentors
- how we can achieve goals, tasks, etc established on Days 1 and 2
- Include discussion on future of the tertiary ed group
- Session with Halldor Johannsson on running and maintaining the APECS website
12:30 - 13:30 Lunch buffet
13:30 - 14:30 Discussions
on International Networking and Fundraising
14:30 - 15:45 Discussion
on organization structure and mentor roles and contributions
15:45 - 16:00 Coffee break
16:00 - 18:00 Final session
- Work on the deliverable documents
- YSC/APECS IPY framework document
- YSC/APECS post-IPY framework document
18:00 – 19:30 Sauna available
19:30 –
22:00 Dinner and activity